Custom Strategy

VaraHR's personal outbound strategy

We’ll share the exact tools that work best for VaraHR in the HR SaaS (AI recruiting automation) to scale your outbound efforts and help you build more pipeline.
Prepared by Agent Frank
#1 AI SDR

Here's what VaraHR should do to generate more qualified meetings every month.

Lead generation
Customer Lookalikes
Start by identifying your best current users: tech companies, SMBs, agencies, and hiring managers benefiting most from fast, AI-driven hiring automation. Here is why Focusing on your strongest ICPs first increases your chances of seeing early demo bookings and conversions. Use Leadsforge to replicate these types of companies, helping you find organizations just like your best customers. Simply describe who your most satisfied clients are—Leadsforge handles the rest, surfacing similar businesses ideal for your outreach.
Competitor Followers
For competitor analysis, you can easily find prospects who are already following or engaging with similar HR SaaS companies. These individuals often signal active interest in HR tech. Here is why Targeting company followers gives you a head start, as they're likely already aware of your solution space. Just provide the competitor's LinkedIn page or website to Leadsforge, and it will automatically reveal the profile lists for you. Share their LinkedIn company page link in Leadsforge and it will find these prospects for you.
Ideal Customer Profile
Your ICP is clear: Talent acquisition leaders, recruiting managers, hiring managers (especially in fast-growing tech startups, SMBs, and recruiting agencies) across North America and Europe. Here is why By zeroing in on teams responsible for hiring, in companies of 10-1,000 employees and especially those scaling headcount, your efforts will resonate with those most likely to see rapid ROI from automation. With Leadsforge, you can refine targeting by role, company size, region, and even recent hiring momentum—Build then export these contact lists directly so your messaging always reaches the right person.
Targeting
Segmentation
We recommend three main segments for your initial campaigns: 1) SMB Tech Companies (10–200 employees): VP/Head of Talent, Talent Acquisition Manager, People Ops. 2) Recruiting / Staffing Agencies: Owner, Head of Delivery, Senior Recruiters. 3) Mid-Market Hiring Managers (Engineering/Product): Companies with active job postings, Engineering Managers, Product Leaders. Here is why Segmenting by company type and persona ensures that your messaging aligns with the unique pain points of each group, improving relevance and engagement rates. Leadsforge makes it simple to build each segment so you can test and iterate across them.
Vertical Slices
For HR SaaS, focus on companies in tech, SaaS, professional services, and recruiting/staffing verticals. You can dial in further by location (e.g., US, UK, DACH), size, and recent funding activity. Here is why Different verticals have specific hiring needs and processes, especially during periods of growth or expansion—targeting those most likely to need AI recruiting automation increases your odds of success.
Signals
Use these real-time signals to activate outreach: 1) Company just posted new jobs or has many open roles. 2) Recent funding announcement or ‘hiring spree’ featured on company blog or Glassdoor. 3) New Head of Talent or recruiter hire (leadership change). 4) Competitor layoffs/hiring slowdowns—reach out with your faster, cost-saving screening solution. Here is why Trigger-based prospecting identifies buyers with imminent, high-stakes hiring challenges—dramatically raising your relevance and demo acceptance odds.
Outbound Stack We Recommend:
Every company should choose outbound tools that work specifically for their industry.
Do Outbound Using
Unlimited Linkedin Profiles
Unlimited Mailboxes
Unlimited Premium Warmup
ESP Matching for increased delivery
Here’s Why
Salesforge makes sequencing, mailbox management, and personalization easy—even for a small team. You’ll be able to automate multi-touch campaigns, monitor performance, and scale to more contacts as you grow. Here is why Running 5-touch sequences across several mailboxes, while keeping responses organized, is challenging for a founder-led HR SaaS—Salesforge covers all of this with a simple dashboard and delivers the best chance of inbox placement, even if you’re new to cold outreach.
Find Leads using
Latest & High Quality Contact Data
Find Competitor’s LinkedIn Page Followers
Highest Data Coverage (10+ Providers)
Find Lookalikes of your Customers
Find Linkedin, Email & Phone Number
Here’s Why
Leadsforge enables you to build and export highly-targeted contacts matching your ICP—no manual research needed. Its enrichment and segmentation tools mean even a 2-person team can build robust campaigns. Here is why It frees up your time from list-building drudgery and instantly aligns your list with your ideal prospects, whether that’s agencies, founders, or talent leaders. You’ll always have clean, relevant data for your outreach.
Possible combinations
For mailbox setup, use Primeforge alongside Google Workspace or Microsoft 365 mailboxes to maximize deliverability. Start with Mailforge for shared, pre-warmed IP sending—ideal for early-stage, low-volume campaigns. Here is why This combination gets you active fast, protects your main brand domain, and lets you worry less about technical set-up—while keeping your sending reputation healthy from day one.
Available Domains
tryvarahr.com varahrai.com varahrteam.com varahrco.com varahrsupport.com
Expected Results
10,000
Prospects Contacted This Month
20 – 40
Sales Calls Per Month
Pricing
Send Emails
Choose No. of Leads
1,000
100,000
Cost
$96 per month
Setup Time
5 Minutes
Reachout to 10,000 Leads via Linkedin & Email
Try Salesforge
Find Leads
Choose No. of Leads
8,000
100,000
Cost
$40 per month
Setup Time
Instant
10,000 Credits to extract Linkedin, Email & Phone Numbers.
Try Leadsforge
Get Mailboxes
Google + Microsoft
Choose No. of Leads
1,000
100,000
Mailboxes
25
Cost
$113 per month
Domains
9
Cost
$126 per year
Get Mailboxes
Shared Email
Choose No. of Leads
1,000
100,000
Mailboxes
25
Cost
$75 per month
Domains
9
Cost
$126 per year
Get Mailboxes
Private Email
Choose No. of Leads
1,000
100,000
Mailboxes
25
Cost
$100 per month
Domains
9
Cost
$126 per year
Total price
$600
Not sure what tool works for you?

10,000+ Businesses Run on Salesforge

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Achieved
an
85.26%
Positive
Reply
Rate
and
a
$2.86
CAC
With
Salesforge,
Mailforge
&
Warmforge
Case Study
How
Reached
Over
214K
Prospects
With
a
16%+
Positive
Reply
Rate
Case Study
“Salesforge and your other products, and your fast support team were crucial in my first 2 years running a lead generation agency. As a solo founder, generating leads for myself and my clients is challenging. Salesforge helped me create a "lean and mean" pipeline. With a small investment of time and money, I often receive so many leads that I have to pause my campaigns.
Vytas Mikulenas
Founder, Lean Sales Systems
“I've used many platforms and no one beats Salesforge on email deliverability and ease of use. Every week the team adds new features and the support is excellent!
Sam Momani
CEO, LinkedDNA
"Salesforge's new infrastructure is a game-changer. Big boost for my deliverability and sending capacity. I've tried multiple outreach tools and let me tell you: it's a must-have for everyone that is serious about cold emailing at scale."
Roman Hipp
Co-founder, bettercontact.rocks
"Our CAC is currently $2.86, and we expect it to decrease even further. We’re currently onboarding 4 to 5 new music creators every day. We truly believe in what you’re building at Salesforge. Your guidance on how to scale and reach the right customers has been a game changer for us. Tying your strategy of setting up domains + inboxes + warming up + daily limits with our royalty audit lead magnet has allowed us to grow efficiently, bringing in strong results without excessive effort. It’s made a real difference."
Carlos Palop
CEO, UniteSync
"I only uploaded 40 contacts and I've had 3 positive replies."
Stuart Brent
Founder, Vacord Screen Printing
How
Runs
Multi-Domain
Cold
Outreach
With
The
Forge Stack
Case Study